Refund Of Charges For Students Who Withdraw

All students withdrawing from NNU must complete the "Request for Withdrawal from School" form available from the Center for Academic Success and Advising. All withdrawals are subject to a $100 withdrawal fee, if the withdrawal occurs after the add/drop date of the semester.

Exceptions to the refund schedule listed below will be considered for cases of medical or other hardship on a case-by-case basis upon request of the student and submission of appropriate documentation.

Tuition, Fees, Room and Board: Students who withdraw from school prior to or on the last day to drop courses for the semester shall receive a refund of 100% of tuition and fees charged. Students withdrawing after the last day to drop courses for the semester shall receive a prorated refund of tuition and fees. Students are not eligible for a refund of charges after 60% of the semester. Room and board charges for the semester are refunded on a prorated basis. The withdrawal date is defined as the earlier of: (1) the date that the student began the official withdrawal process or officially notified NNU of intent to withdraw, or (2) for those students who leave school without notifying an appropriate NNU official, (a) the midpoint of the semester, or (b) the last day of documented academic-related activity. The Center for Academic Success and Advising Director determines the official date of withdrawal.

Refund Distribution: Students who withdraw from NNU during a semester and have received federal financial aid shall be reviewed for federal financial aid eligibility at the time of withdrawal. When a refund to federal programs is required, the following refund distribution will be used:

  1. Unsubsidized Federal Direct Loan
  2. Subsidized Federal Direct Loan
  3. Federal Perkins Loan
  4. Federal PLUS Loan
  5. Federal Pell Grant
  6. Federal Supplemental Educational Opportunity Grant (FSEOG)
  7. Other Title IV Aid Programs
  8. Other Federal Sources of Aid
  9. Other State, Private or Institutional Aid
  10. Parents or other third party, and then the Student

Refunds to NNU's institutional aid programs are based on the tuition and fees withdrawal proration rate; i.e., if one-half tuition and fees are refunded, one-half of any institutional aid will be refunded to institutional programs. Note: additional policies may apply to refund of NNU institutional aid.

Withdrawing From Courses

If a student withdraws from all courses during a semester, regardless of the reason, federal regulations require Northwest Nazarene University (NNU) to determine the amount of Title IV Federal aid the student has earned. The Title IV aid programs that are covered by this law are: Federal Pell Grants, Direct Loans (both subsidized and unsubsidized), Direct PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOGs), Federal Perkins Loans, TEACH Grants, and Iraq and Afghanistan Service Grants.

Though a student’s financial aid is posted to their account at the start of each period, funds are earned as the student completes the period. If a student withdraws during their expected term of enrollment the amount of Title IV aid that the student has earned up to that point is determined by a specific formula. If the student received more assistance than has been earned at the time of withdrawal, the excess funds must be returned by the school and/or by the student to the federal government. This is referred to as a Return to Title IV (R2T4).

Federal regulations require a recalculation of financial aid eligibility if a student:

  • officially withdraws from all courses for the semester;
  • stops attending before the semester ends without officially withdrawing;
  • fails all classes and/or;
  • does not complete all the sessions for which they were originally registered for in a period of enrollment.
Students who do not begin attendance in classes are not eligible for federal financial aid and must repay any federal assistance originally received.

The R2T4 calculation may result in the student and/or parents being responsible for directly returning additional loan amounts to the U.S. Department of Education.

Any amount of unearned grant funds that must be returned is called an overpayment. The maximum amount of a grant overpayment that must be repaid is half of the grant funds received or that were scheduled to be received. Grant overpayments of $50 or less do not need to be repaid. Arrangements can be made through NNU or the U.S. Department of Education to return the unearned grant funds.

Determining the Amount of Federal Aid Earned
Students earn the Title IV Federal aid they originally received by remaining enrolled in and participating in all classes for which they are registered.  Participation may be through physical attendance or active participation such as submission of homework or participation in course discussions for online courses.

The amount of federal aid that has been earned is determined on a prorated basis. For example, if 30% of the period of enrollment has been completed prior to withdrawal, the student has earned 30% of his or her aid, but has not earned the remaining 70%.  Return of Title IV funds are based on this 70% unearned percentage.

Once a student has attended more than 60% of the semester for which he or she is registered, the student is considered to have earned all of the financial aid originally awarded and will not be required to return any funds.

If the student received (or the student’s parent received on their behalf) excess Title IV program funds that must be returned, NNU must return an amount equal to the lesser of:

  • the student’s institutional charges multiplied by the unearned percentage, or
  • the student's Title IV program assistance multiplied by the unearned percentage.

Post-Withdrawal Disbursement of Title IV Funds
If a student does not receive all of the funds earned, the student may be due a post-withdrawal disbursement. Prior to disbursal of a post-withdrawal disbursement, the student must provide NNU with permission to do so. The student may choose to decline all of the loan funds so that no additional debt is incurred.

NNU is entitled to use all or a portion of the student’s post-withdrawal disbursement of grant funds for tuition, fees, and room and board charges.  NNU must be provided with permission from the student to use the post-withdrawal grant disbursement for all other school charges. If the student does not give NNU the requisite permission, the student will be offered the funds; however, this will result in a balance due to NNU.

For Students Enrolled in Modules
A student is considered withdrawn if the student does not complete all of the days in each session that the student was originally scheduled to complete.   NNU tracks enrollment in each session that does not span the entire fall, spring, or summer semester and combines the sessions to determine the student's expected period of enrollment.

NNU determines if a student enrolled in a series of modules is a withdrawal and subject to recalculation of federal financial aid eligibility based on the following questions:

  • After beginning attendance in the period of enrollment, did the student cease to attend or fail to begin attendance in a course he or she was scheduled to attend? If the answer is no, this is not a withdrawal.

If the answer is yes, then:

  • Was the student still attending any other courses when the student ceased to attend or failed to begin attendance in a course? If the answer is yes, this is not a withdrawal.

If the answer is no, then:

  • After ceasing to attend or failing to being attendance in a course did the student confirm with NNU that they will be attending a course in a session beginning later in the enrollment period? If the answer is yes, this is not a withdrawal.
  • If the answer is no, this is a withdrawal and the R2T4 calculation will be performed.